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Handbook and By-Laws


The handbook addresses all operations and procedures in regards to membership, contests, competitions, judging, fees, registration etc.


By-laws are the rules established by the board of directors.  Bylaws are the rules that direct the operations of the organization. Specifically, the bylaws direct the board of directors in their work to oversee the organization. The board decides on bylaws to help direct its operations over the life of the organization.

The by-laws should include:

  • The corporation's identifying information: name, address, and principal place of business; designation of the corporation as public or private (selling stock to the public or keeping the stock shares between just a few people).

  • The board of directors, including the number of board members, the general powers and duties of the board, tenure of board members, what number of directors is considered a quorum (the number that must vote for a resolution to be valid).

  • Annual meeting procedures and requirements for notifying members. Every organization must have at least an annual meeting, so this is an important part of the bylaws. 

  • Board meetings information, including frequency, location, and protocol.

  • Procedure for corporate record-keeping, including rules for preparation and inspection of records.

  • Procedure for amending bylaws. 

  • Board officers, including a description of their duties, how they are elected, and their terms of office. 

  • Information on how to replace a board member or corporate officer. 

  • Rules on approval of contracts, loans, checks etc.

After a committee of your board of directors has prepared the corporate by-laws, they must be approved by the board. 

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